The Government has obtained the necessary European funds for the implementation of the integrated IT system for the processing of civil registry documents, the contract having a value of RON 185 million. The project will be implemented by the Interior Ministry (MAI) over the next three years. Through the new system, all procedures that involve civil registry forms, their download and filling out in editable format, as well as the payment of taxes, will be carried out online. 100-year-old civil registry documents will also be digitalised, taking the total to more than 75 million documents.
“It is an integrated IT system for the processing of all civil registry documents for citizens, namely birth certificates, marriage certificates, divorce certificates, death certificates, all of these will be processed within an integrated IT system. The value of the financing contract is RON 185 million, and the project will be implemented in 36 months,” European Funds Minister Rovana Plumb announced on Monday, pointing out that the documents for the accessing of the funds have already been signed.
Rovana Plumb pointed out that the implementation of the Integrated IT System for the Issuance of Civil Registry Documents will ensure access to information, the services being rendered for citizens electronically, the time it takes to process the documents will be reduced, the expenditures incurred by administrations for the storage of information will also be reduced, and a better communication between the institutions involved in the issuance of civil registry documents will be ensured. Likewise, persons from vulnerable communities will be ensured access to the system because mobile counters will be introduced.
The minister added that all civil registry documents of the last 100 years, namely more than 75 million documents, will be electronically stored.
In her turn, Interior Minister Carmen Dan listed some of the benefits of the implementation of the new system, pointing out that, even though it will take some time until it becomes fully functional, the project will be implemented and will lower the number of visits citizens have to pay to counters, the documents set to be made available electronically. Likewise, if someone needs a duplicate, that person will be able to obtain one even if he/she is currently in a locality other than the one of birth.
“Birth, marriage, divorce, death. There is a lot of paperwork, a lot of visits to the authorities. Basically, the activities that concern civil registry documents are done in a decentralised manner, and the release of documents entails the manual processing of data and information. It makes the process more difficult and it justifies the need to identify solutions. (…) Now we are basically digitalising the system, which will reduce the number of visits citizens will pay to counters,” Carmen Dan explained.
The minister added that this system will eliminate the risks of losing documents because they can be accessed online by all institutions involved in the release of civil registry documents, institutions that will communicate between themselves.
The Interior Minister announced early this year that she had lodged a request for the accessing of European grants for the implementation of this project.